Wizara vs. PDF Fillable Forms

As an essential part of business processes, forms are great for collecting data. Traditionally, many businesses have relied on PDF fillable forms to gather information. While PDF forms have served a purpose, they do come with limitations. Let's explore how these PDF forms work and how Wizara takes form creation to the next level.

PDF Fillable Forms: The Traditional Approach

PDF fillable forms allow users to input data directly into a PDF document. While they have served as a digital replacement for paper forms, they come with limitations:

• Static and rigid layout
• Limited interactivity
• Complexity in design and customization
• Difficult to automate and integrate with other systems
• Dependency on PDF reader software

Introducing Wizara: The Future of Form Creation

Wizara is not just another form-building tool; it's a revolutionary AI-powered form-building wizard that redefines the entire form creation process:

• Effortless and Efficient: Craft forms instantly and seamlessly with our intuitive drag-and-drop editor and AI-driven text-to-form prompts that work in real-time.
• Enhanced User Experience: Elevate user engagement with mobile-friendly, responsive forms that bring animations and interactive fields to life.
• Your Vision, Your Forms: Personalize and tailor pre-built forms and fields or forge your unique forms using Wizara's versatile form field editor.
• Integration, Perfected: Seamlessly connect to a wide array of services including webhooks, email, Stripe, Zapier, and more.
• Streamlined Management: Take control with a centralized internal form inbox that ensures smooth tracking and effortless export.
• Adaptable and Dynamic: Shape your forms with custom logic fields that dynamically respond to user input and behavior.
• Creative Freedom: Unleash your design prowess with an expansive library of CSS themes. Create a theme that resonates perfectly with your website and brand.
• Empower Engagement: Propel your responses and data quality to new heights.

Whether you're gathering valuable insights from customers, efficiently managing job applications, or seamlessly organizing event registrations, Wizara empowers you to craft stunning, functional, and user-centric forms with remarkable ease.

Experience the future of form creation with Wizara. Bid farewell to the constraints of outdated PDF fillable forms and wholeheartedly embrace the transformative potential of AI-infused form building.

The Downsides of PDF Forms

1. User Experience Challenges:

• Complex Process: Filling out a PDF form and sending it via email involves multiple steps that can confuse users, especially those who are not tech-savvy.
• Download and Upload: Users need to download the PDF, complete it using separate software, save it, and then attach it to an email. This process can be time-consuming and cumbersome, especially on mobile devices.
• Interface Compatibility: PDF viewers on different devices may render the form differently, leading to inconsistencies in form appearance and formatting.

2. Limited Data Validation:

• Data Integrity: Emailing PDF forms lacks real-time data validation. Users can submit incorrect or incomplete information without immediate feedback, leading to errors and inaccuracies.
• Manual Verification: Recipients must manually review each submitted PDF for errors, increasing the risk of oversight and the need for extra validation efforts.

3. Security Concerns:

• Data Vulnerability: Email is inherently insecure, and sending sensitive information via email exposes data to interception, hacking, or unauthorized access.
• Attachment Risks: Attached PDF files can be accidentally forwarded, misplaced, or shared with unintended parties, compromising sensitive information.
• Lack of Encryption: Most email systems do not provide end-to-end encryption for attachments, leaving the data vulnerable during transmission.

4. Version Control and Tracking:

• Confusion with Multiple Versions: When users download, edit, and send back PDF forms, it can result in multiple versions circulating, leading to confusion about which is the most up-to-date and accurate form.
• Tracking Difficulties: Tracking changes, updates, and the status of each submitted PDF can become challenging, especially in cases where a large volume of forms is involved.

5. Workflow Inefficiencies:

• Manual Handling: Emailing PDF forms requires manual intervention at various stages, from form distribution to data processing, which increases the likelihood of errors and inefficiencies.
• Lack of Automation: Automating data entry, processing, and integration with other systems is not feasible when relying on emailed PDF forms, leading to slower and more manual workflows.

6. Data Privacy Compliance:

• Data Retention and Disposal: Properly managing and securely disposing of sensitive data from emailed PDF forms can pose challenges, especially when retention policies need to be enforced.
• GDPR and Regulatory Concerns: Emailed PDF forms may not comply with data protection regulations, such as GDPR, which require secure data handling and user consent.

7. User Engagement and Satisfaction:

• Inconvenience: The process of downloading, editing, and emailing back PDF forms can be inconvenient, potentially discouraging user engagement and participation.
• Mobile Experience: The process is especially challenging on mobile devices, where small screens and limited functionality can hinder the user experience.

In contrast, Wizara's streamlined and intuitive online form creation and submission process eliminates these challenges:

• Real-time validation and feedback ensure data accuracy.
• Secure form submission via encrypted connections safeguards sensitive information.
• Centralized form management, automation, and integration enhance workflow efficiency.
• Mobile-friendly design ensures an optimal experience on all devices.
• User-friendly interface encourages higher engagement and participation.

By choosing Wizara, you eliminate the complexities, security risks, and inefficiencies associated with emailing PDF forms, delivering a seamless and secure form creation and submission experience for both users and recipients.